Resource Executive

Team resourcing and administration (approx 90% of working week)

• Manage all resource requests within our Resource Management System, Worksome
• Obtain the relevant information from freelance briefs  “FL Brief, FAF & IT Ticket Email Template” provided by Project Leads, using effective questioning in order to make meaningful suggestions for resource requests
• Develop an understanding of all projects within the team, to aid understanding of the resource requirements 
• Develop or show a good understanding of the various expertise and people used across projects to help deploy people so they are best utilised. 
• Source people to fill positions, initially internal resource and next search our database to find known freelancers to undertake freelance positions
• Work with P&C where a wider net needs casting to fill available positions
• Assign resources in consultation with the Business Director, Project Leads and Discipline Leads
• Adjust resource assignments based on changing deadlines and workload. This includes making adjustments to each project schedule and overall workload as and when a project demands change
• Coordinate with the Business Director and Finance Director on all external freelance requirements in order to obtain approval
• Monitor billable hours and utilisation using Maconomy reporting tools
• Own Worksome workflow and all Freelance Admin
• Key liaison between legal and the Account Teams for contractor Non-Disclosure Agreement requests
• Work with IT in order to manage the onboarding process for all new starters (freelance)
• Support freelancers / contractors with any queries they may have
• Pro-actively contribute to Imagination’s cultural initiatives
• Provide flexible support on administrative tasks within the team
• Providing accurate updates and managing Hub Planner for an internal resource request 
• Timesheet Tracking for Imagination employees 
• Liaise with Legal to create NDAs for freelancers when necessary 
• Onboarding New Permanent staff with the relevant information including timesheets, Maconomy, Hubplanner. 
• Create reports from our software platforms Hubplanner and Worksome to provide meaningful insights

Cultural support (approx 10% of working week)

Support the Administration Manager & Personal Assistant with Cultural activities within the business.

• Pro-actively contribute to Imagination’s cultural initiatives
• Supporting with New Starter Onboarding (Permanent) / Ordering and providing the Welcome Kit
• Supporting with Milestone Life Event Gifts (e.g. baby etc.)
• Supporting with Leaving Cards / Presents / Drinks
• Supporting with Company Drinks / Socials

• Freelance recruitment experience (Resource Management or Freelance internal Recruiter)
• Creative Agency experience
• Highly organised with exceptional attention to detail
• Proactive, self-motivated with a can-do attitude
• Multi-tasker, with effective time management skills
• Solutions-focused; creative / lateral thinker / problem solver
• Ability to take briefs with Project Leads and translate into effective freelance searches in Worksome
• Effective interviewing skills
• Good negotiation skills
• Mentoring and has the ability to develop others (preferred)
• Calm under pressure
• Approachable with a team oriented personality
• Good written and verbal communication skills

What we can offer you:

• Work with a state-of-the-art product and deliver it to exciting and innovative brands.
• Learning and development opportunities that contribute to professional growth.

Wellness

• Private Medical Insurance (including discounted gym options)
• Discounted Healthcare Cash Plan
• Help at hand EAP
• In-Office Gym (London office only)
• Life Insurance 4 x salary
• Health Assessment (BUPA)
• Dedicated DE&I Board 

Benefits

• 25 days annual leave 
• Birthday day off and gift
• Discretionary Annual Bonus
• Generous Family Leave policies with New Parent Coaching & Support
• Various learning & development platforms for e-learning
• Enhanced pension contribution
• Cyclescheme
• Discounted Private Dental
• Income Protection (Employee)
• Subsidised Electric Car Scheme
• Home technology tax free loan

Perks

• Hybrid Working (3 office days)
• Company socials
• Pet friendly office
• Lunch & Learns
• Wellness webinars
• Educational webinars
• Subsidised Cafe (London office only)

Imagination believes that diversity, equity and inclusion are more than just words, and more than a legal framework or a moral obligation – they are guiding principles that, when acted upon, make us stronger, more innovative and more creative as an organisation.

We commit to not only significantly increasing our efforts to effect change today, but also to ensure that our efforts will be sustained for the long-term.

To support us on this journey we have appointed a Diversity, Equity and Inclusion Board to help shape our plans to bring about positive change, to help us learn and keep us all moving forward together.

We believe the responsibility for a diverse, equitable and inclusive workplace ultimately rests with all of us.

We believe that all employees should feel a sense of belonging at Imagination – regardless of their race, religion or belief, gender identity, age, sexual orientation, disability or background.

We believe racism has no place within our workplace or our work culture and we reject all forms of hatred, prejudice, intolerance and discrimination.

We believe that Black Lives Matter and it is our expectation that all employees become actively committed to making unbiased choices and are anti-racist in everything they do. Our Imagination community must share and live these beliefs, as diversity makes us stronger.

Our priority is humanity and our efforts towards a more diverse, more equitable and more inclusive workplace are never done.